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Fleet Maintenance Section

The Fleet Maintenance Section is responsible for the following: trade-ins, decommissions, maintenance of license plates, and registration, and titles for all City Vehicles.This section is also in charge of the City’s fuel pumps and fuel keys.

Why Maintenance?
  • Preventative maintenance, such as oil and filter changes, can preserve a vehicle much longer and can save thousands of dollars in avoiding unnecessary repairs.
  • Each vehicle has its own number so that it can be tracked when maintenance is completed on the vehicle.
    • Fuel usage and vehicle mileage are used to create a schedule for each vehicle’s preventative maintenance.
    • Each time the vehicle is in for maintenance or repair, the work performed and the parts replaced are logged.
    • By keeping track of maintenance and fuel each department in the City can quickly identify which vehicles are nearing the end of their useful life, and need to be decommissioned.
  • Sometimes vehicles become disabled, such as a dead battery, and must be towed to the Fleet Maintenance yard for service.

Processing New Vehicles:
  • New vehicles are ordered by each Department in the City when an old vehicle is decommissioned or a new type of equipment/- vehicle is needed.
  • When the vehicles come in at the dealer, they are sent to the Fleet Maintenance Section of the Department of Public Works to be entered into the “rolling stock” inventory.
    • Rolling stock is a reference to all vehicles within the City, because they move and are not stationary like a desk.
  • Once the vehicle is at Fleet Maintenance:
    • It is inspected and matched against the criteria that the Department, who ordered it, requested.
    • The title, registration, and license plate are ordered.
    • A unique number is assigned to the vehicle and added to inventory.
    • A fuel key and maintenance schedule is setup.
    • Decals for the specific Department, with its unique number, are applied to the vehicle.
  • Afterwards, the vehicle is released to the Department who ordered the vehicle.

Decommissioning Process:
  • When a vehicle reaches the end of its life cycle, it must be decommissioned.
    • This is done through the Fleet Maintenance Section of the Department of Public Works to ensure proper title release, and to update the City’s vehicle inventory.
    • Vehicles are also stripped of their decals.
  • A vehicle can be decommissioned in three ways:
    • Trade-in:
      • A vehicle is traded-in through a dealership in order to assist in the purchase of a new vehicle.
    • Auction:
      • A vehicle is sent to auction when it can no longer service the City, but is still in good driving condition.
      • Auctions are conducted through independent vendors and it is those venders that setup their own auction schedules.
    • Salvage:
      • A vehicle is sent to salvage when it is no longer repairable.
      • Any citizen can buy a former City vehicle only after it has gone through the decommissioning process and is no longer City property.

What Happens to Used Oil, Batteries, and Tires?
  • Used oil, batteries, and tires are disposed of by Environmental Protection Agency (EPA) standards. Please note that a special Fleet Grade Oil is used on all City vehicles to ensure that they run properly and effectively when in use.
  • For these reasons the Fleet Maintenance Section cannot dispose of citizen owned used oil, batteries, or tires. Please, dispose of any used oil, batteries, or tires by EPA standards.

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Contact Us
Daryl Blake
Fleet Maintenance Section

3200 Civic Center Circle NE
Rio Rancho, NM 87124

Ph: 505-891-7242